Clarksville Lake Country Chamber of Commerce » FOOD VENDOR LAKEFEST APPLICATION

Rules and Requirements *Please check the box indicating you understand and agree.RULES & VENDOR REQUIREMENTS FOR FOOD VENDORS

BUSINESS LICENSE: The Clarksville Lake Country Chamber has purchased a “BLANKET” business license for the Virginia Lake Festival. Approved vendors are NOT required to purchase one.
All food vendors must apply for VDH Permits one month prior to the event.
Water & electricity are not provided.
Only quiet-clean running generators are permitted (You may be asked to leave if generator is excessively noisy as deemed by the event planners).
All food vendors accepted MUST meet all Virginia Department of Health requirements and if a food vendor does not pass inspection, the vendor will not be allowed to operate during the festival. No refunds will be given for food vendors that do not pass the health inspection.
All food vendors must have current permits and fire code requirements per VDH and VDFS.
*New*. All food vendors must submit a copy of Food Establishment Permit & Food Safety Certificate with application and apply with the Virginia Health Department to participate at the event.
We will accept food vendors until the event is full. A completed application does not guarantee acceptance into the festival. We will notify you if you are accepted.
All food vendors must provide ground cover inside their booth and cooking area for the absorption of grease. No food vendor will be allowed to open for business if the ground cover is not in place. No grease or gray water can be poured onto the ground or down any drains. Anyone found violating this policy will be asked to leave the event will not be allowed to return. Vendors are responsible for any and all environmental clean-up costs.
Each vendor is responsible for disposing of any waste water (not in drains).
All food vendors are required to submit a menu with descriptions and include prices with the application.

SPACE REQUIREMENTS

Vendors must remain open during all hours of the show (no early set-up or take-down)
All vendors assigned spaces are by Clarksville Lake Country Chamber staff. No guarantee for specific space requests.
Vendor Hospitality Room is open in Town Hall from 6am-4pm with air conditioning, restrooms and cold bottled water at 321 Virginia Avenue.

PARKING:

Approved vendors are allowed to unload their vehicles at their designated vendor space.
Immediately following download of merchandise, vehicles must be moved and parked on a side street as designated by Festival Officials.

HOW TO APPLY

Complete the application in full.
Include a check/money order (payment must be included for Festival Jury’s consideration). All payments must accompany the application. NO payments are allowed on the day of the show.
Notification of acceptance will be emailed after the Jury Committee has met. (Note: The 1st Jury Meeting will be held in February 2025 and thereafter as needed until spaces are filled).
Applications should be submitted by June 25, 2025 if possible. Review of applications after that date will be considered if space is available. Applications after June 25^th require an additional late fee as noted in pricing.
FINAL DEADLINE FOR APPLICATIONS IS FRIDAY, JUNE 18, 2025 AT 5PM.
Important communication from our office is through email, so please provide a legible email address on the application. You may send application and pictures via email but applications will not be processed until a Check/Money Order is delivered to the office for the appropriate amount. Payment must accompany application to be considered. We do not cash checks until applications have been accepted by the Festival Jury.
Please read all of the Rules and Requirements. Beginning June 20th, fees are non-refundable in the event of cancellation on your part - or in the case of inclement weather during the event.
There is s $50 service charge for any returned check.
We will take applications until all spaces are filled. Food Vendors are usually filled by May, so we encourage vendors to call to check status on availability of space. We urge applicants to apply early.
Extended stay on Saturday evening 5pm-10pm is available on a limited basis. Please check the box on the application to request an extended stay if interested. Space is limited and is only for vendors placed between 2nd to 5th Street locations. Fees for extended stay are determined at a later time and will be provided with an extended stay application if space is available.

FESTIVAL PLANNING INFORMATION The Virginia Lake Festival is a community celebration organized by the Clarksville Lake Country Chamber of Commerce, PO Box 1017, 105 Second Street, Clarksville VA 23927. For more information please visit the website at www.ClarksvilleVA.com or call 434.374.2436. You may also email: Director@nullKerrLake.com.

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