CLARKSVILLE VIRGINIA ANNUAL LAKE FESTIVAL

Downtown Clarksville, VA

RAIN OR SHINE (NO RAIN DATE)

Friday, July 18, 2025 – 4pm -10pm (LIMITED SPACES AVAILABLE)

Saturday, July 19, 2025 – 9am – 5pm

DEADLINE TO APPLY IS JULY 11^TH BY 5PM

INFORMATION AND REQUIREMENTS

AWARDS AND JUDGING

Four (4) Artist/Crafters will receive a cash award & ribbon. Judging will take place the morning of the show.

1. 1st PLACE: $150
2. 2nd PLACE: $100
3. 3rd PLACE: $75
4. Honorable Mention: $50

LAKEFEST APPLICATION

Friday July 18th - 4pm-10pm and July 19th - 9am-5pm

RAIN OR SHINE (NO RAIN DATE)

Date

MM slash DD slash YYYY

Name(Required)

First Last

Business/Organization(Required)

If individual, put your name

Phone(Required)

Website

Email(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Will you be using a generator?(Required)

Yes and I understand that ONLY quiet, clean-running generators are allowed. If generator is noisy as determined solely by festival organizers, I may be asked to leave or discontinue use.

No

Are you a previous exhibitor at any Clarksville event?(Required)

No but I'm excited!

Yes and I love Clarksville!

Price Range of Products You Sell(Required)

High to Low

Description of Products, Menu, or Items to be Sold or Displayed.(Required)

Provide separate sheet if needed; remember to provide 3 photos and a photo of your booth with application. You can upload photos or deliver/mail them to the Chamber office. Your application is not processed until photos are received.

Upload Photos of Products, Menu or Items to be Sold or Displayed

You may opt to mail/deliver photos to the Chamber office. Your application is not complete until photos are received.

Max. file size: 128 MB.

I am interested in staying late Saturday night 5pm-10 pm. Please send me an application if space is available. I understand space availability is not guaranteed.(Required)

Yes please consider me!

No, I'll be too tired!

VENDOR TYPE AND ASSOCIATED FEES

Are you a Clarksville Lake Country Chamber of Commerce MEMBER?(Required)

CHAMBER members enjoy reduced rates. If you are not a member but would like to join, please contact the Chamber office.

Yes

No

Type of Vendor?(Required)

DEADLINE TO APPLY IS JULY 11, 2025 AT 5PM. LATE FEES APPLY AFTER JUNE 24, 2025 AND WILL BE INCLUDED IN YOUR TOTAL IF YOU APPLY AFTER THIS DATE (EXCLUDING CHAMBER MEMBERS).

None

Craft Vendor

Food Vendor

Beverage/Single Item Food Vendor

Commercial/Retail Vendor

Mecklenburg County Non-Profit Vendor (I confirm my Non-profit is located in Mecklenburg County)

All Other Non-Profit Vendors (No food or ice cream; bake sale items only)

Craft Vendors

Select Space Size

10X20 Space Saturday ONLY $200

10X20 Space FRIDAY AND SATURDAY $350

10X10 Space Saturday ONLY $150

10X10 Space FRIDAY AND SATURDAY $275

Food Vendors

Select Space Size

10X20 Space SATURDAY ONLY $400

10X20 Space FRIDAY AND SATURDAY $575

10X30 Space SATURDAY ONLY $500

10X30 Space FRIDAY AND SATURDAY $675

10X40 Space SATURDAY ONLY $600

10X40 Space FRIDAY AND SATURDAY $775

Beverage/Single Item Food Vendor

(ex., kettle corn, nuts, lemonade, icees, sodas)

10X10 Space SATURDAY only $285

10X10 Space FRIDAY AND SATURDAY $450

Commercial/Retail Vendor

Retail or promotional vendors

10X10 Space SATURDAY only $250

10X10 Space FRIDAY AND SATURDAY $485

Mecklenburg County Non-Profits

10X10 Spaces Only

10X10 Space SATURDAY only $115

10X10 Space FRIDAY AND SATURDAY $225

NON-Mecklenburg County Non-Profits

10X10 Space SATURDAY only NON-FOOD $130

10X10 Space FRIDAY AND SATURDAY - NON-FOOD $245

10X20 Space SATURDAY only FOOD $175

10X20 Space SATURDAY only FOOD $350

CHAMBER MEMBER FEES

10X10 CRAFT 1 DAY $85

10X10 CRAFT 2 DAYS $170

10X10 COMMERCIAL 1 DAY $120

10X10 COMMERCIAL 2 DAYS $240

10X10 NON-PROFIT 1 DAY $70

10X10 NON-PROFIT 2 DAYS $140

10X20 FOOD 1 DAY $175

10X20 FOOD 2 DAYS $350

LATE FEE AFTER JUNE 24, 2025 IS $25(Required)

Choose your response based on today's date to indicate that you understand and agree with the late fee if you are registering after June 24, 2025.

Thank goodness it's before June 24, 2025!

Yes I understand and I'll pay $25 late fee

Total

CONSENT AND AGREEMENT(Required)

By checking this box and signing below you agree to the Rules and Requirements for the event.

FOOD VENDORS • BUSINESS LICENSE: The Clarksville Lake Country Chamber has purchased a “BLANKET” business license for the Virginia Lake Festival. Approved vendors are NOT required to purchase one. • All food vendors must apply for VDH Permits one month prior to the event. • Water & electricity are not provided. • Only quiet-clean running generators are permitted (You may be asked to leave if generator is excessively noisy as deemed by the event planners). • All food vendors accepted MUST meet all Virginia Department of Health requirements and if a food vendor does not pass inspection, the vendor will not be allowed to operate during the festival. No refunds will be given for food vendors that do not pass the health inspection. • All food vendors must have current permits and fire code requirements per VDH and VDFS. • *New*. All food vendors must submit a copy of Food Establishment Permit & Food Safety Certificate with application and apply with the Virginia Health Department to participate at the event. • We will accept food vendors until the event is full. A completed application does not guarantee acceptance into the festival. We will notify you if you are accepted. • All food vendors must provide ground cover inside their booth and cooking area for the absorption of grease. No food vendor will be allowed to open for business if the ground cover is not in place. No grease or gray water can be poured onto the ground or down any drains. Anyone found violating this policy will be asked to leave the event will not be allowed to return. Vendors are responsible for any and all environmental clean-up costs. • Each vendor is responsible for disposing of any waste water (not in drains). • All food vendors are required to submit a menu with descriptions and include prices with the application. NON-FOOD VENDORS • Please note: To be considered a “Craft” vendor, ALL ITEMS MUST BE HANDCRAFTED BY SELLER. Nothing can be mass produced by an outside distributor. Judges will determine if items are considered handcrafted. For example, a cup mass that was produced and simply has a “sticker” attached which was made by the vendor will NOT pass as a handcrafted vendor. • IMPORTANT! The Jury Committee makes every effort to select only crafters/artisans whose work is their own, and not commercially purchased or manufactured. Likewise, commercial vendors are required to sell only top-quality products. On occasion, vendors may be asked to verify that the work is their own (crafters/artisans) or the products (commercials) are authentic. If Festival Officials discover that any vendor has misrepresented himself/herself to the Jury Committee, the vendor will be asked to leave immediately and no refund will be granted. SPACE REQUIREMENTS • Exhibit tables must be covered with fabric/table cloths • Vendors must remain open during all hours of the show (no early set-up or take-down) • All vendors are assigned spaces by the Clarksville Lake Country Chamber staff. We do not guarantee specific space requests. • Vendor Hospitality Room is open in Town Hall from 6am-4pm with air conditioning, restrooms and cold bottled water at 321 Virginia Avenue. PARKING: • Approved vendors are allowed to unload their vehicles at their designated vendor space. • Immediately following download of merchandise, vehicles must be moved and parked on a side street as designated by Festival Officials. HOW TO APPLY • Complete the application in full. • Include a check/money order (payment must be included for Festival Jury’s consideration). All payments must accompany the application. NO payments are allowed on the day of the show! • Include three (3) “COLOR PHOTOS of your product with your application. Include pictures of products or crafts and a picture of the outside booth display. We are not able to return pictures. Even if you have been a vendor in the past, your application must include three current photos. • Notification of acceptance will be emailed after the Jury Committee has met. (Note: The 1st Jury Meeting will be held in February 2025 and thereafter as needed until spaces are filled). • Deadline for applications is July 11, 2025. Review of applications after that date will be considered if space is available. Applications after June 24th require an additional late fee as noted in pricing. • Important communication from our office is through email, so please provide a legible email address on the application. You may send application and pictures via email but applications will not be processed until a Check/Money Order is delivered to the office for the appropriate amount. Payment must accompany application to be considered. We do not cash checks until applications have been accepted by the Festival Jury. • Please read all of the Rules and Requirements. Since this is a fundraiser, fees are non-refundable in the event of cancellation on your part - or in the case of inclement weather during the event. • There is s $50 service charge for any returned check. • We will take applications until all spaces are filled. Food Vendors are usually filled by May, so we encourage vendors to call to check status on availability of space. We urge applicants to apply early. Vendor spots are limited and reserved upon approval from the Festival Jury. • Extended stay on Saturday evening 5pm-10pm is available on a limited basis. Please request an extended stay application on your initial application if interested. Space is limited and is only for vendors placed between 2nd to 5th Street locations. Fees for extended stay are determined at a later time and will be provided with an extended stay application if space is available.

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